✓ Transfer of Residence Checklist UK → Poland 2026
Documents required for customs clearance of household goods (Transfer of Residence) from the UK to Poland under ToR Relief. Assemble these before shipping.
Section 1 — Personal documents
Passport or national identity card
Valid identity document — copy required for the ToR C3 application
Proof of residence in the UK
Utility bills, bank statements — minimum covering the last 12 months
Proof of moving to Poland
Rental or ownership agreement in Poland, employment contract in Poland, or proof of registration of address
ToR C3 customs declaration
Completed and signed — HMRC C3 form, itemised list of goods with approximate values
Section 2 — Proof of UK residence (min. 12 months)
Council tax bill
With address and date — strong proof of residence accepted by HMRC
UK bank statement
Statements covering the last 12 months — showing UK address in the header
GP letter or NHS card
Confirmation of registration with a GP — optional but strengthens the application
Employer letter
Confirmation of UK employment with address and dates — on company letterhead
UK driving licence
UK driving licence showing address — a useful additional document to confirm residency
Section 3 — Vehicle (if applicable)
V5C (logbook) — proof of vehicle ownership
DVLA registration document — the vehicle must be registered in your name
Insurance certificate — valid motor insurance policy
Insurance policy valid on the date of export of the vehicle from the UK
MOT certificate — valid roadworthiness test
Valid MOT on the date of export — or evidence of exemption from the MOT requirement
Proof of ownership for 6+ months
ToR Relief condition — the vehicle must have been in your ownership for at least 6 months before export
Section 4 — Key deadlines and conditions
ToR application submitted before goods arrive
Or within 12 months of moving — after that deadline the relief is forfeited
Goods owned and used for at least 6 months
ToR Relief condition — items purchased shortly before the move do not qualify
⚠ Important: Goods imported without a ToR application are subject to normal customs duty and import VAT. Submit the application before you send your belongings to Poland. Need help? Call: +44 7404 091503
📌 Easy Clearance ToR rates (indicative 2026): from £150 to £400
Exact quote provided once documents are submitted. Figures shown are indicative ranges — pursuant to Art. 66 of the Customs Code.